On-campus employment is limited to 20 hours per week (including assistantships) during the school year and limited to full-time during summer and vacation periods. You must obtain a social security number prior to completing human resources paperwork at Georgia State.
All J-1 student employment, including graduate assistantships and non-graduate assistantships (student assistants), must obtain employment authorization prior to beginning work on-campus. To apply, you must submit the On-Campus Authorization Form in iStart.
An original employment letter on official letterhead will be uploaded into the e-form. The employment letter must contain all of the following information:
- Employer Name
- Employer Address
- Number of work hours per week
- Beginning and end dates of employment
- Type of employment (assistantship, fellowship or other on-campus)
- Signature of supervisor
On-campus authorizations have a maximum duration of 12 months. If the on-campus employment extends beyond 12 months, the J-1 student must submit the on-campus authorization e-form again and upload an updated employment letter.
International students on a J-1 visa are eligible for up to 18 months of work authorization, known as “Academic Training (AT)”. Post-doctoral students may apply for an additional 18 months of AT.
- has primarily come to the U.S. to study, not to work.
- will engage in employment directly related to his / her major field of study.
- has completed all coursework required for the degree, OR
- will work only during vacation periods, OR
- will only work part-time (20 hours/week) if still enrolled in course work
- will maintain health insurance coverage while working
- will obtain Academic Training authorization in writing from their Responsible Officer (RO)
Definition: AT is defined as work experience for J-1 students directly related to their academic program at Georgia State.
Application Timeline: Students must submit the completed AT application at least two (2) weeks prior to their program end date or their current AT end date.
Duration of Academic Training: Time limits are cumulative, so any AT used prior to completion of the study will be deducted from the remaining allowable time available after completion of a degree.
Non-Degree seeking students:
- graduate students who have completed all coursework for the degree and plan to conduct AT that will assist them in the development of their thesis/dissertation
- undergraduate students who conduct internships that are required of their program or for which they will receive credit
1. Employer Letter
- Job title
- Name of supervisor
- Location of employment
- Proposed start and end dates of employment
- Number of hours per week
- Salary (If the work is unpaid, then you will also need to submit financial documents showing that you or your sponsor can cover the cost of living expenses for the period of extension for Academic Training)
2. Request Academic Training
3. Provide Secondary Approver
For Exchange Students only:
- You must apply for AT at least two (2) weeks prior to the end date of your DS-2019. You will be ineligible to apply for AT if you fail to apply prior to your DS-2019 end date. ISSS recommends you apply at least 1 week prior to the expiration of your DS-2019 to allow processing of your request. Remember that you may only be authorized a period of AT equivalent to the period of your exchange program at Georgia State.
- You must also submit a letter from your home university confirming that the proposed job is related to your field of studies, and recommending that you be allowed to accept this opportunity.
4. Complete Evaluation
Social Security Number (SSN)
- Never accept or work off-campus employment without authorization from ISSS in advance.
- International students should not plan to meet their educational or personal living expenses through employment wages in the U.S. As a J-1 student, you were required to demonstrate sufficient financial resources at the time of application for admission to cover your expenses.
- Temporary Protected Status (TPS) work authorization could be a violation of nonimmigrant status. Work with an experienced immigration attorney to find out more.
Academic Training Evaluation (To Be Done at End)
ISSS is committed to maintaining support and services to you during this time and will continue to operate under normal operating procedures for the remainder of the semester, just from a remote and online platform. This means you can call us directly or email us to request information and/or telephone/web appointments for advisement during our regular advisement hours.